Front Desk Administrator

Sarasota, FL

Posted: 11/06/2019 Job Number: JN -112019-11207

Job Description

Front Desk Administrator- Sarasota

Department:Human Resources
Location:Sarasota, FL
Build a rewarding future, as part of a growing company, doing work that you love, in a place where your contributions matter. As a financially-strong and expanding home builder, we offer our team members excellent growth potential across many fields. And you ll receive generous compensation and benefits packages. Be a part of our exciting future!

FRONT DESK ADMINISTRATOR JOB DUTIES AND RESPONSIBILITIES:

  • The professionally-oriented FDA who greets visitors at the main corporate entrance and receives all incoming telephone calls.
  • Provide backup administrative support to the CEO as needed. Assist with internal and external correspondence, meeting coordination, transcribing and composing memos from dictation tapes, as well as calendar and contact database maintenance.
  • Maintain the corporate contact list in Outlook for accuracy.
  • Time-sensitive to spontaneous requests and organized to accommodate the needs of various departments while attending to the front desk.
  • Daily mail, sorting and distributed to appropriate departments. Send UPS and FedEx packages as needed as well as ordering postage, UPS, and FedEx supplies. Maintain postage machine with ink, labels, and funds.
  • Serve as backup for various departments as needed, prioritizing and completing work in a timely manner.
  • Keep scheduling calendar for conference room as needed and organize events, coordinate coffee, snacks, or lunches as required for various meetings. Ensure that the boardroom is clean and fully supplied each afternoon. Monitor break areas for supplies and cleanliness.
  • Track and order office supplies. Includes checking orders from other departments and offices for cost before approving requests. Maintain office supplies, keeping supplies stocked and organized in supply cabinet(s). Order ink and other supplies for all leased copiers, keep a backup supply at all times. Conduct annual audits to ensure competitive pricing is achieved.
  • Track, order, and maintain an inventory of all Neal Communities shirts/hats.
  • Special projects requested by VPHR such as company blood drives, events, and other assignments as needed.
  • Maintain a list of corporate accounts that are regularly used (office supplies, UPS, FedEx, etc.).
  • Oversee monthly employee birthday cards.
  • Use discretion and confidentiality at all times, as some work may be of a sensitive nature.
  • Keep up to date a complete operating procedure book for all FDA responsibilities and procedures.
  • Maintain a clean and safe reception and mail room area.
  • The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills.

QUALIFICATIONS:

  • A minimum of 3 years reception experience with a strong professional presence.
  • Ability to plan, organize, and prioritize competing priorities effortlessly in a fast-paced environment.
  • Excellent verbal, written and listening skills combined with exceptional customer service.
  • Knowledge of Microsoft Office including; Word, Excel, Outlook, Publisher, and PowerPoint.
  • Must be reliable, maintaining excellent attendance and punctuality.
  • Ability to handle confidential and sensitive data with discretion.
  • Ability to work with minimal supervision.

PHYSICAL REQUIREMENTS:

  • General sedentary work requiring the use of office equipment such as computers, copiers, printers, scanners, and telephones.
  • Position requires sitting, standing, walking, bending, stooping, grasping, writing, typing, repetitive motions, hearing ability, visual acuity, and climbing stairs on occasion.
  • May occasionally lift and move up to 30 pounds.
  • Some driving may be required.

ABOUT THE COMPANY:

  • A highly awarded Southwest Florida regional homebuilder with over 45 years of experience in residential homebuilding.
  • Awarded 2019 Best Places to Work.
  • Awarded 2015 Builder of the Year by Professional Builder Magazine.
  • An industry leader and innovator having built over 15,000 homes throughout Manatee, Sarasota, Lee and Collier counties.
  • Awarded America's Best Builder in 2012 by Builder Magazine. This distinguished honor recognizes Neal Communities as among the best homebuilders in the nation. Awarded only to the very best builders, Neal Communities was recognized by a panel of judges for offering the highest quality building and design, as well as customer and community service.
  • Current leader in the Bradenton and Sarasota Markets with over 30% market share.
  • Our purpose is to build beautiful communities, superior homes & lasting customer relationships. We stand behind our standards and service and also our commitment to the greater good.

PERKS:

Exceptional talent deserves an exceptional benefits package!

  • Health Care - Medical, Dental, Vision and Prescription Drug Coverage
  • Employer Paid Life Insurance
  • Disability Insurance
  • 401(K) with Company Matching Contributions
  • Vacation & Company Holidays
  • Employee Home Purchase Discount Program
  • Tuition Reimbursement Program
  • Employee Wellness Program
  • Employee Assistance Program (EAP)

All employees will support the organization s mission and vision by exhibiting the following behaviors: excellence and competence, collaboration and innovation, respect, commitment to our community, accountability and ownership.

We are an Equal Opportunity Employer and a Drug-Free Workplace Employer.

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