Vault Coordinator

Woodstock, IL

Posted: 11/25/2019 Job Number: JN -112019-11247

Job Description

QA Document Control Assistant

SRG offers flexible staffing solutions with a national presence. We provide contract, contract-to-hire, direct hire and executive search services. SRG utilizes an innovative approach to identify and qualify talent that is unique to the Staffing industry, featuring a cutting-edge platform that allows us to rapidly and precisely match professionals to client requirements. We have a proprietary database of over one million candidates and maintain continuous contact with our qualified talent.

Title: QA Document Control Assistant
Location: Woodstock, IL
Industry: Pharmaceutical
Hours: 1st Shift Monday-Friday, 8am-5pm
Salary: $17.00/hr.
Employment Type: Contract

Environment: This client is one the world s leading suppliers to the pharmaceutical, biotech and specialty ingredients markets. We create products that support a healthier lifestyle and enhance ones quality of life. Isn t this a company you want to work for?


The position is responsible for coordinating and performing tasks associated with the Document Control Vault. The key activities for this role will be to scan batch records for the Quality System team, file batch records, and coordinate document retention efforts with off-site storage. This role is critical to maintain business continuity of scanning records for on-time delivery to customers as well as improving the organization and management of the Document Control Vault.

  • Scanning batch records for customer review for batch release based on specific customer requirements which vary by customer
  • Filing batch records
  • Signing batch records into and out of the vault per site personnel requests
  • Maintain orderliness of the two Document Control vaults
  • Develop and implement improvements to control of records
  • Relocating/reorganizing documents as needed
  • Work with other departments to maintain their documents appropriately within the two vaults
  • Coordinating document retention activities with off-site storage facilities
  • Sending documents to off-site storage
  • Retrieving documents from off-site storage
  • Determining when documents are ready for destruction (on and off-site)
  • Obtaining approvals for destruction
  • Maintain effectiveness of the Quality System components relevant to this position.
  • Other duties as assigned.

  • 1-3 years' relevant experience working with batch records (preferred) or other technical documents
  • Experience within a cGMP and/or pharmaceutical manufacturing environment with knowledge of Good Documentation Practices and pharmaceutical processes & functions
  • Experience using office equipment including copier, scanner, computer
  • Basic Understanding or Knowledge of Pharmaceutical functions and processes preferred
Knowledge/Skills Requirements:
  • High level of attention to detail.
  • Excellent documentation skills.
  • Strong communication skill s - both written and oral.
  • Ability to interpret a variety of instructions furnished in written or verbal form.
  • Must demonstrate ability to be a self-starter
  • Works well under pressure and able to prioritize workloads.
  • Must be able to interact effectively with a variety of individuals and personalities within and between departments.
  • Full complement of business computer literacy skills (e.g., word processing, spreadsheets, adobe, copier/scanning, etc) is preferred
  • Should be familiar with cGMP, GDP, and safe work practices.
  • Learn new skills; collect new information. Demonstrate a willingness to share skills and information with others.
  • Well organized, proclivity for multi-tasking, ability to work well under pressure, and skilled at prioritizing workloads

Search words: QA, quality assurance, batch records, documentation, deviations, CAPAs, specifications, logbooks, audits, inspections, GMP, pharmaceuticals

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