Proposal Manager

Orlando, FL

Posted: 03/13/2023 Division: Government/DOD Job Number: JN -012023-16307

Job Description

Proposal Manager

Location: Orlando, FL

Industry: Government/Defense

Employment Type: Permanent Placement

Pay: $75k - $85k


  • Minimum of 2+ years of proposal development and/or management experience in the federal government and/or DoD environment. Proposal writing experience is a plus
  • Demonstrated experience with Federal Government competitive proposal/contracting process
  • Demonstrates an understanding of proposal management skills within a structured Shipley-based proposal development process
  • Basic knowledge of Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation (DFAR), and related federal regulations
  • Experience in the development, authoring, editing, and production of government proposals.
  • Knowledge of various government contract types such as Time and Materials (TM), Firm Fixed Price (FFP), Cost Plus Firm Fixed (CPFF), and Indefinite Delivery Indefinite Quantity (IDIQ).

Preferred Skills:

  • Experience with GSA schedules preferred.
  • Basic experience with visual software tools for graphics and/or org charts such as Photoshop, Illustrator, and/or Visio is a plus.


  • Leads Proposal Management for a high volume of activities and as needed serves as a contributor/content developer. In support of Capture Managers, develops proposal response outlines and templates and all associated proposal management and development artifacts in accordance with industry best-practice (Shipley) and collaborates with proposal team to develop proposal response format and structure.
  • Provides leadership, management, mentorship, and guidance to proposal team members such as other proposal managers (s) and analysts (s).
  • Manages/collects all data calls and writing assignments to develop and submit complete, compliant, and compelling proposals.
  • Prepares and distributes RFP summaries.
  • Prepares and populates compliance matrices.
  • As part of the RFP review process, collects questions from internal and external proposal stakeholders, and consolidates into a Q&A format that is compliant with the RFP criteria ensuring time for review/refinement and on-time submission.
  • Monitors Beta.Sam and GovWin for Final RFP releases, amendments, and updates and provides prompt notifications to proposal team members.
  • Prepares and provides data calls to teaming partners related to reps and certs, technical approaches, past performance, etc.
  • Works in concert with operational and capture management counterparts implementing a dynamic, flexible proposal development framework.
  • Conducts/leads formal proposal reviews in accordance with the Shipley methods as appropriate.
  • Leads and conducts proposal editing, formatting, compliance checks, final proposal assembly and delivery.
  • Primary interface with Graphics for generation of all new proposal graphics as well as editing/maintenance of existing proposal graphics.
  • Primary interface with Contracts for ensuring accurate and timely submission of proposals.
  • Works closely with the Contracts department on the development of proposal cover letters, as well as all contractual, administrative, and business information required for proposal submissions.
  • Tracks final submission of the proposal and maintains historical trending data of full proposal lifecycle results using corporate tools and systems.
  • Acts as a change agent through continued development, maintenance, and improvement of the corporate proposal development processes and tools based on corporate goals, business development objectives, and growth priorities.
  • Leads the continued development of a proposal artifact library that includes historical proposal documents, formal responses, section references, content, templates, and standardized Past Performances documents.

Keywords: Proposal, Business development, growth, strategy, analyst, sales, contract, contracts, Shipley,




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